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How to Quickly Record a Webinar on a Mac |


Webinars have been an important part of corporate learning for years. More recently, they have also been accepted as presentation tools by the general public and included in a growing field of online courses.

The blessing and curse of webinars is that they are usually held live. On the one hand, this is great because attendees can ask questions in real time, and the presentation can be immediately tailored to the needs of a specific audience. On the other hand, live means that everyone has to be there at a certain time (even if they are in a different time zone) during the entire duration of the presentation. Our lives are so unpredictable right now – there are constant disruptions at the last minute – so it’s really hard to maximize the potential of your audience just by running a webinar once.

To solve this problem, you can watch the webinar recording. Because you can record a live version, almost no extra work is needed, and people can catch up on the information later, at a time that suits them. This is a great way to put your webinar in the hands of as many people as possible.

Let’s cover how to save a webinar to present and review some free webinar recording software online. But first, what other benefits does webinar recording give you?

Why record webinars?

You can think of recording a webinar not only as a corporate training activity, but it can also be a powerful marketing tool. Imagine answering your users’ frequently asked questions or creating content that attracts new ones.

The recorded webinar can be edited to cut any hair and polished to look great. It is then possible to set up that webinar on your website or blog and send an email newsletter, for example. And why not split the webinar into small teasers and post them on social media? Can you simply continue to generate such ideas – include subtitles in other languages?

This all sounds good, but you might want to know how to record a webinar on a Mac. So here are all the steps.

Step 1: Select the software to record the webinar

There is a lot of flexibility in the way you can approach recording a webinar. You don’t necessarily have to do it live, for example. Just pre-record your presentation offline – your Mac gives you plenty of tools to do so.

QuickTime Player is your Mac’s default video (and audio) application that can also be used to record and easily edit videos on your screen. The application is completely free, pre-installed and easy to use. But also keep in mind that in-app recording is not available in Windows and that the functionality is pretty basic.

Capto is one of the best video recording apps on Mac. Not only does it record the entire screen (or a specific area), but it can also record your webcam, accept notes, and turn on voice recording. In addition, the app has extensive editing capabilities and allows you to accompany your webinar with additional audio tracks.

CleanShot X is a quick screen capture tool that everyone needs on their Mac. In fact, it’s more like six tools in one, because it allows you to take a screenshot of any area, window or whole screen, but also a scrolling window, any part of your screen set to timer, or to capture the screen properly. You can hide icons on the desktop and then save the resulting files to the cloud for quick sharing.

cleanshot x video recording mac

Hustl allows you to capture routine parts of your webinar and then speed them up imperceptibly, which is useful when you want to show a process that takes several hours in a few minutes (e.g. drawing or coding). You control the speed and resolution of the video at all times.

hustl record time lapse mac

Yac is another interesting communication tool created to keep remote teams on the same page. This app is actually a meeting platform that contains text and voice messages along with quick screenshots so you can show your colleagues asynchronously something specific.

yac screen saver mac

In addition to the various Mac-specific applications listed above, there are now plenty of free online webinar recording software. In fact, most of the webinar tools you use online have recording functions. For example, you can capture your screen while giving presentations on platforms such as Zoom, Google Meet, and GoToWebinar.

The problem with most free online webinar recording software is that you can’t pre-record anything (everything is recorded live) and these tools have no editing capabilities, so you still need another app to make your webinar great. But if you’re wondering what it takes to record an online webinar, read our guide: How to record a Zoom meeting from anywhere.

Before you embark on the webinar recording process, make sure you think carefully about all the elements. Decide whether to record live, at the same time you give the presentation to the audience, or pre-record before the event itself. Polish the content you are going to present and do a few rounds of practice to get used to the material.

Then it’s time to figure out the technology. Will the recording capture only your face or slides of your presentation, or both? If you are going to capture your surroundings, make sure there is enough contrast between you and your background and that you are not sitting with your back to the window. If possible, invest in a ring light to get rid of any shadows on your face.

Also, consider the microphone you will use to record your presentation. Default laptop microphones are generally the worst; headphone microphones may be fine; and external microphones are definitely the best.

If you are recording a webinar in advance, the tool we recommend to most people is Capto – a really capable recording and editing application, which combines everything you need to create a successful webinar.

To record a webinar with Capto:

  1. Run Capto
  2. Select Record en Screen or Area in the top bar
  3. Be sure to check Record computer audio
  4. Record the microphone and select the correct input
  5. Capture the camera if necessary
  6. Select all other required options
  7. Click Continue
  8. Select an area or screen

Click Record

capto video webinar mac

To use the default QuickTime Player application instead:

  1. Launch QuickTime Player
  2. Go to File ➙ New Screen Recording
  3. Define the area you want to capture
  4. Click on the capture icon

quicktime player start recording mac

Since QuickTime Player doesn’t have a lot of options for either recording or editing, using a more robust tool like Capto will make the process much easier.

Step 3: Edit and export your snapshot

The last step after getting the right webinar recording software and actually recording your presentation is to make all the necessary changes before posting it online.

The most popular webinar edits are shortening the start and removing pauses, as well as additional words. You can also add notes and even a quiet background, especially if you’re just showing how something is done.

Capto is the easiest app to edit, especially if you’ve also used the app to record webinars:

  1. Find a webinar video in your Capto library
  2. Explore the crop tools, notes, and audio tools you can use on the sidebar
  3. Click on the tool you need to use and follow the intuitive instructions. To crop, for example, just define a start time or drag and drop a marker on the timeline. Changes will be saved automatically.

capto edit recording mac

As your webinars become more complicated, you will find yourself working with many more files, from self-recording preparations and documents to audio files and annotation files to use in the editing process. A way to easily find all these files is to use HoudahSpot.

HoudahSpot is the most comprehensive search available for Mac. You can easily search for a keyword, but also specify precise criteria, such as location, type, label, context, and more. You can even save your search templates to easily repeat the search when your files on the Mac change. Using HoudahSpot to manage your projects saves you so much time and you honestly feel like a superpower.

houdaspot find files mac

Finally, you often need to make sure that the recording of your webinar is in a certain format for online sharing. Therefore, you may need to convert your video from one format to another. The best application for that is without a doubt Permuta.

Permute transforms images, audio and video files on the fly, regardless of the format you have in mind. Just drag and drop your files into it, use the drop-down menu to select the right format and click to convert it. In addition to such transformations, Permute even has some easy editing features like merging two videos into one or adding subtitles.

permute convert mac files

As you can see, learning how to record a webinar and how to save a webinar is pretty easy. The first thing you need to do is choose the right tool for the job. Although Capto is the best general option, if you are recording tutorials for your colleagues, you can use Yac or CleanShot X. Hustl is great for recording long time intervals. Searching for files on your Mac is best done with HoudahSpot, while Permute makes media conversions easy.

Best of all, Capto, Yac, CleanShot X, Hustl, HoudahSpot and Permute are available to you for free for seven days through a trial version of Setapp, a platform with more than 220 Mac and iOS apps to help you complete any task to completion. Try every Setapp app for free today and make your work commitments a lot easier.



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Naveen Kumar

Friendly communicator. Music maven. Explorer. Pop culture trailblazer. Social media practitioner.

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