If your work involves a lot of use of Google Docs, read this article to the end. We’ve covered the best tips and tricks for Google Docs so you can use this tool like a pro. You can use these tips in Google Docs on your PC as well as on your mobile device to increase your productivity.
Also, read | Top 11 Gmail Tips and Tricks You Should Know About
Top tips and tricks for Google Docs
Most users have some common queries such as how to convert documents to PDF, how to use offline documents or dark mode in documents, etc. In this article I have all these little tips and tricks that can be useful to you. Read on!
Convert documents to PDF
Converting Google Docs to PDF is a fairly easy task. You have the same function in the Documents themselves or you can even use third party services available online. You can also convert PDF to Google Docs.
1. Open your document in Google Docs.
2. Click on “File” from the toolbar menu and,
3. Then click on “Download” from the drop-down menu.
4. You will now see the different options and select “PDF Document” and that’s it.
Your file will be downloaded as a PDF and you can share it anywhere. However, if you want to convert Google Docs to PDF without downloading, you can use any of the third-party services.
Use the dark mode in Google Docs
You can easily obscure Google Docs on your phone because Google has officially announced this feature in the settings. However, you’ll need to use the Chrome extension on your PC, here’s how:
1. Go to the Chrome Web Store and add The dark way Google Docs works expansion.
2. Now open Google Docs in Chrome and click on the puzzle icon to see all your Chrome extensions.
3. Select the “Google Docs Dark Mode” extension from the list.
4. You will see two sliders, click on them to enable the dark mode in Documents.
For more information, read this guide on how to enable dark mode in Documents.
Use Google Docs offline
Sometimes when your internet isn’t working and you need to get some work done urgently, Google Docs’ offline mode comes to the rescue. Well, you can edit documents on Google Docs without the Internet, and when the connection is restored, it syncs the document with your account.
Here’s how to use offline mode:
1. Go to Google Docs on your Chrome computer.
2. Click File on the toolbar, then select “Make Offline”.
You can now use Google Docs without the internet and they will sync once connected.
Use voice typing in Google Docs
This is probably the most useful tip for use in Google Docs. Sometimes you just don’t want to type, you can use the voice typing feature in Documents. It can also be useful when you want to take notes during a meeting or class.
1. Open Google Docs on your computer, click “Tools” in the header.
2. Now select “Voice Typing” from the drop-down menu or press Ctrl + Shift + S in Windows.
3. You will now see the microphone icon in the upper left of the document, click on it.
4. Now click “Allow” in the pop-up window to grant microphone permissions to Google Docs.
That’s it, now click the microphone button again and start saying whatever you want to enter. Click the microphone button when you have finished speaking.
Bonus: You can also add punctuation marks, new paragraphs wherever needed by simply using terms like Comma,, Period,, Questionnaire,, New paragraph, etc..
Mention people, insert files and other media
Most of the time on Google Docs, we collaborate with others, whether it’s our colleagues or someone we’re writing the document for. If you want to mention such people somewhere in the documents or you want to attach a file to them, here’s how:
1. Open Google Docs on your computer or mobile phone.
2. Now type “@” on a blank page and you will see a list of insert options.
3. You can choose from the list you want to insert into the documents. To mention any person, tap their name or add a file, tap it, or click the small arrow next to the file.
After you tap a name or file, it will be added as a link to the documents. You will also need to share the document with people in case you haven’t already.
Use Google Docs in both horizontal and portrait positions
You can also use Google Docs in landscape and portrait mode to suit your needs. In addition, you can also resize the page, add margins and watermarks to it. Here’s how:
- Open the document in Google Docs on your computer.
2. Click “File” on the toolbar and select “Page Setup” from the menu.
3. Here, under “Orientation”, you can change it to Portrait or Landscape.
4. On this same page, you can also change the paper size, page color, and leave margins.
5. When you have finished making your changes, click “OK” or “Set as default” to save these settings for all documents.
These were some of the best tips and tricks for Google Docs that you use on your PC or mobile device to increase productivity, as well as to use the tool like a pro.
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