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2 ways to create and add signatures in Microsoft Outlook


Signatures provide a unique and recognizable identity to your messages, including email. This signature serves as your personalized business card and may include contact information and other information related to you. In this article, you will learn 2 ways to create and add signatures in Microsoft Outlook.

Also, read | 8 Gmail features you should turn off to experience a clean inbox

Ways to create, add signatures to Microsoft Outlook

Use the Outlook Desktop App to create and add signatures

If you are using the Windows desktop operating system, then you can open and access Microsoft Outlook to create and add your own signature to your messages. Follow these simple steps to do the same.

  • Press the Windows key, search Outlook application and open it.
  • Apply with your account or add your account to Microsoft Outlook.
  • Click on New email.

  • To add a signature to this new email, click Signature on the toolbar.

  • Click to create a new signature New.

  • Provide a name and add details attach a logo or image with your signature to the description.

  • Click on All right to save changes.

  • To add this new signature to your email, click signature on the toolbar and select the newly created signature name.

Create, add a signature to your messages using Outlook Mobile

If you use Microsoft Outlook on your mobile device, you can easily add signatures to your emails using the Outlook mobile application. Follow these steps to create and add your signature.

  • Open the Google Play Store, search for Microsoft Outlook, and install it.
  • Log in using your account to access Outlook.
  • Tap on G button in the upper left corner of the screen.
  • Open up Settings by touching Gear icon in the lower left of the screen.
  • Touch Signature to open it.
  • Create your own signature here and tap Tick in the upper right corner of the screen to save it.
  • Congratulations, you have successfully created your signature. This newly added signature will be added by default when composing your new email via this app.

Bonus: Access Outlook.com to compose and add signatures

You can also access Microsoft Outlook directly from your browser and create your own signature as you compose your email. Follow these steps to achieve the same.

  • Open Microsoft Outlook in your web browser.
  • Sign in to Outlook using your Microsoft account.
  • Click on Gear icon in the upper right corner of the screen.

  • Search Email signature and click on it.

  • Click on + New signature to create a new signature.
  • Provide a name and description with your signature and click Save button to save this newly composed signature.

  • Click on New message to compose a new email and tap three-dot icon on the toolbar next to the discard button.

  • Choose Insert signature and select the newly created signature name from the list.

Congratulations, you have successfully added your own signature to your Outlook email.

Wrapping Up

In this article, you learned 2 ways to easily create and add your own signature in Microsoft Outlook. If this article has helped you achieve the same, click the Like button and share this article with your friends to help them become more productive with these tips. As always, stay with us for more informative articles like this.

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Naveen Kumar

Friendly communicator. Music maven. Explorer. Pop culture trailblazer. Social media practitioner.

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